Sharing your canvas with a guest

Invite a guest who doesn't have a Span Workspace subscription to view and contribute to your canvas.

It's also possible to share your canvas with someone who isn't in your subscription. For example, if you're having a meeting with third-parties, students or contractors, they'll be able to follow along and add content to a canvas.

To add a guest to your canvas, follow the steps below:

  1. Type the guest's email address into the "Invite" field
  2. Tap the Add button
  3. If you are sharing your canvas using the web client, you have the option to add a custom message. This message will be included in the notification email to the user.
  4. Once you have added all the users and guests you want to share the canvas with, tap Share

Guests will receive an email inviting them to create an account. If they already have an account, they'll receive a notification email with access to the canvas. Once a guest has created an account and accessed the canvas, that person will be able to view, edit and contribute to the canvas, depending on the permission level assigned to them.

Guests cannot be given the "Manage" role

Before you can share a canvas across your subscriptions, this feature must be enabled by a Span Workspace administrator.

Joining a paid subscription

Guests can request to join a paid subscription. Being part of a paid subscription would enable guests to create and manage their own canvases.

To send a request to join the subscription,

  1. Go to your Canvases page
  2. Click + Create canvas

A popup will appear with the option to request to join an existing Span Workspace subscription.

  1. Click Ask to Join


The differences between a full account and a guest account 

The following table demonstrates the differences between full user and guest accounts.

Functionality Full user Guest
Create canvases

Manage canvases

Have, edit, contribute or view privileges

Be invited to other canvases

Share a canvas or invite others to a canvas

Have a manager role

Export canvases

Archive a canvas

Put a canvas in the trash

Add tag words to a canvas

Create a version of a canvas

Duplicate a canvas

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Last updated: April 16, 2020

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